A Special Event insurance policy is a short-term General Liability insurance policy that will cover a special event you are hosting. However, it will only cover the event that your chapter organizes and schedules on a specified date or dates.

Special Event insurance is often needed when functions “push” the boundaries or fall outside the scope of the organization’s Risk Management policy without creating a significant violation (e.g. a guest-to-member ratio exceeded). It may also be needed when the venue where the event will be held requires limits of liability that are greater than the chapter is provided through a national insurance program.

Note: Some events may be excluded from all Special Events policy coverage, and for others, the cost can be prohibitive.

See our Special Event Flyer for more information on the kinds of events we discourage. Please note that Special Event coverage will never be an option for events held at the fraternity/sorority chapter facility that the inter/national organization won’t cover under its General Liability insurance policy.

1. Please contact your inter/national fraternity office at least 30 days in advance of an event to get information on planning guidelines and obtaining Special Event coverage.
2. A Special Event Application must be completed and returned to [email protected] as well as providing copies of any contracts and other information about the event.
3. Specific areas for event planning include source of the alcohol, security, transportation, location, and length of event.
4. To help plan the event, we recommend using our Event Planning Guide.

Remember…

It is recommended that you do NOT sign contracts for the event until the event is approved by your inter/national organization, and you can secure a Special Event insurance policy. All contracts should be listed in the chapter name of the inter/national organization. No coverage is guaranteed until you receive written confirmation from Holmes Murphy.