Holmes Murphy has always believed that investing in our employees, the spaces in which they work, and the environment that we provide are all critical to our culture, purpose, and the services we offer. After all, we know that employees who feel appreciated and recognized for their hard work and dedication results in employees who feel immensely invested in the success of our clients and our company. On top of this, our employees have a seat at the table and the opportunity to pave their own way. Cool, right?! If you nodded yes, check out our open Executive Administrative Assistant position!
We are looking to add an Executive Administrative Assistant to join our Property and Casualty team in Minneapolis. Candidates thrive in our environment when they harness their collaborative mindset, strong interpersonal communication skills, and a love of learning.
The purpose of this position is to provide support to the Holmes Murphy Leadership team, as well as assist other employees with various related requests in support of the business.
Responsibilities:
- Provide administrative support (mindful of confidential issues) for office Sr. leadership including expense management, schedules and maintains calendars, coordinates travel arrangements and organizes and coordinates meetings.
- Answer questions from all levels of the organizations with precision, accuracy and with a sense of urgency.
- Advise and provide input and guidance to the strategic use of the executive’s time.
- Provide guidance to leaders on important initiatives and projects, coordinating resources as needed to ensure completion.
- Communicate and cooperate with all levels of employees and external contacts in a way that represents the company in a positive and professional manner.
- Prioritize conflicting needs; handles matters quickly, proactively and follows through on projects to successful completion, often with deadline pressures.
- Organize, coordinate, or assist with programs such as scheduling meetings, to include preparing program materials, directing room set-up/clean-up, ensuring proper equipment is available, etc.
- Work with C- Suite Leaders to ensure meetings are well-planned and effective. Organize the distribution of information to ensure activation on key initiatives.
- Communicate and cooperate with all levels of employees and external contacts in a way that represents the company in a positive and professional manner.
- May provide back-up assistance to the Office Admin. as needed.
- Perform special projects and other duties as requested.
Knowledge, Skills and Abilities:
- Strong organizational skills and the ability to manage multiple tasks and projects simultaneously such as meetings, coordinating events, maintaining projects, etc.
- Ability to be confident in decision making and problem solving.
- Ability to understand and work in a dynamic environment.
- Ability to effectively interface with all levels of personnel and external contacts.
- Ability to operate a personal computer and strong windows application knowledge in utilizing various software packages such as Word, Excel, PowerPoint and Outlook.
- Strong detail orientation.
- Strong written and oral communication skills.
- Maintain a strong professional demeanor as well as enthusiasm in representing agency goals and objectives.
- Manage and maintain confidential information at all times.
- Must be knowledgeable of and comply with HMA’s Client Privacy Policy, HIPAA regulations and E&O procedures and policies.
Physical & Environmental Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be provided to qualified individuals with disabilities.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
- Ability to exert up to 10 pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull objects.
General Working Conditions:
- General office conditions exist. Involves extended periods of sitting, working on computer terminal and performing data entry duties. Desk located in workstation area with little or no privacy. Constant flow of interruptions by other Agency personnel and telephone calls.
- This role is primarily office based with occasional flexibility for remote work.
Qualifications:
- Education: High school diploma; college degree preferred.
- Experience:A minimum of 5+ years in executive administration or a role that provides administrative/strategic support at a senior executive level
Benefits: In addition to core benefits like health, dental and vision, also enjoy benefits such as:
- Paid Parental Leave and supportive New Parent Benefits — We know being a working parent is hard, and we want to support our employees in this journey!
- Company paid continuing Education & Tuition Reimbursement — We support those who want to develop and grow.
- 401k Profit Sharing — Each year, Holmes Murphy makes a lump sum contribution to every full-time employee’s 401k. This means, even if you’re not in a position to set money aside for the future at any point in time, Holmes Murphy will do it on your behalf! We are forward-thinking and want to be sure your future is cared for.
- Generous time off practices in addition to paid holidays — Yes, we actually encourage employees to use their time off, and they do. After all, you can’t be at your best for our clients if you’re not at your best for yourself first.
- Supportive of community efforts with paid Volunteer time off and employee matching gifts to charities that are important to you — Through our Holmes Murphy Foundation, we offer several vehicles where you can make an impact and care for those around you.
- DE&I programs — Holmes Murphy is committed to celebrating every employee’s unique diversity, equity, and inclusion (DE&I) experience with us. Not only do we offer all employees a paid Diversity Day time off option, but we also have a Chief Diversity Officer on hand, as well as a DE&I project team, committee, and interest group. You will have the opportunity to take part in those if you wish!
- Consistent merit increase and promotion opportunities — Annually, employees are reviewed for merit increases and promotion opportunities because we believe growth is important — not only with your financial wellbeing, but also your career wellbeing.
- Discretionary bonus opportunity — Yes, there is an annual opportunity to make more money. Who doesn’t love that?!
Holmes Murphy & Associates is an Equal Opportunity Employer.
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